It is best practice to keep email signatures consistent across the Conservatoire. They will normally contain your name, job description and email address. You can also choose to add useful information such as, your working hours and your pronouns.
You can copy the current presentation of the official email signature by using someone else’s email signature as a template. To do this:
Using the Outlook desktop app
1. Select the name, job title, email address, banner and included text below the banner.
2. Right-click on the selected text and choose ‘Copy’. Alternatively, use the keyboard shortcut CTRL+C
3. In the Outlook desktop app, click on the File tab, and then select ‘Options’, select ‘Mail’ then ‘Signatures’.
4. Select the name of the signature. If you don’t have a signature, you can click on the ‘New’ button to start. Under ‘Edit signature’, delete what is there and paste in the new one by right-clicking and choosing ‘Paste’. Alternatively, use the keyboard shortcut CTRL+V
5. Edit the name, job title and email address to be your own. Click ‘Save’ and then, check that the signature is set as the default signature for ‘New messages’ before clicking ‘OK’.
Using Outlook Webmail
1. You can copy the current presentation of the official email signature by using someone else’s email signature as a template.
2. Select the name, job title, email address, banner and included text below the banner.
3. Right-click on the selected text and choose ‘Copy’. Alternatively, use the keyboard shortcut CTRL+C
4. In your webmail, click on the cog at the top right of the screen, to open the Settings.
5. In the Settings pane, click ‘View all Outlook settings’, select ‘Email’ and then ‘Compose and reply’.
6. Select and delete the old signature, if there is one. If you don’t have a signature, you can click on ‘+New signature’ button to start. Paste in the copied signature by right-clicking and choosing ‘Paste’. Alternatively, use the keyboard shortcut CTRL+V
7. Edit the name, job title and email address to be your own. Click ‘Save’, and then check that the signature is set as the default signature for ‘New messages’ before closing the Settings window.
Our brand guidelines state that Arial should be the preferred font when brand fonts are not available.
You can also create a shortened version of your email signature for ‘Replies/forwards’ to emails or set this to ‘(none)’ in the desktop app or ‘(no signature)’ in Webmail.
If you wish to see this information in video form, please click this link to Microsoft’s information on setting up an email signature and/or an out of office message.
Please be aware:
The IT Acceptable Use Policy states that RCS email accounts should be used for RCS business only. RCS business is deemed to include any messages relating to professional RCS matters or RCS-related activity. RCS IT systems or credentials must not be used by staff for any private enterprise or commercial gain. This includes the information in your email signature.